Payroll Administrator

Empower Associates

An emerging environmental and civil construction services company is seeking a skilled Payroll Administrator to join their team. Reporting to the Controller, this Payroll Administrator will be responsible for running payrolls for 400+ employees within multiple states in the USA and Canada.



  • Process weekly and bi-weekly multi-state and international payrolls for salaried and hourly employees and ensure the overall accuracy of employee data.
  • Schedule, prepare, open, balance, audit, close, and finalize all payroll cycles in a team environment.
  • Process and peer audit employee payroll data, payments, and hours.
  • Verify and reconcile wages and hours from system.
  • Calculate and process timecards and corrections.
  • System record maintenance including new hire setup, tax form processing, timekeeping input, benefits setup, terminations, garnishments, and other functions.
  • Audit off-cycle manual checks.
  • Process leaves of absence and terminations with accuracy according to state laws. Understand and minimize penalty pay.
  • Process stop payments, reversals, and replacements. Upload related banking files.
  • Assist employees and managers with time and attendance issues.
  • Conduct research and analysis to assist the department supervisor with special projects.
  • Review and respond timely to tickets, telephone calls, e-mails, and mail.
  • Administration functions include filing, working reports, record keeping, and communication.
  • Establish and Maintain close relationships with HR assisting them with payroll inquiries.
  • Interpret payroll policies and procedures to company employees of all levels.
  • Establish and maintain corporative team working relationships.
  • Research and process uncashed checks for escheatment reporting purposes.



  • Minimum of three years’ of payroll experience – within construction industry preferred including Certified Payroll, CA Prevailing Wage, LCP Tracker, DIR, Davis Bacon, etc.
  • Strong knowledge of labor compliance – Fringe Benefit Statements, Labor Law Checklists, CAC2, Union Status Letters, DAS140, DAS142
  • Payroll software experience – ADP WorkforceNow preferred




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